Square QuickBooks Integration & Methods to Sync

You can also schedule a call with one of our integration experts for the Guided setup. We have a YouTube playlist and a help guide on how to set up the Square + QuickBooks integration on your own. Connect to Square can only match the exact names of your customers. For example, if you record your Square transaction as FirstName LastName, but in your QuickBooks it is LastName FirstName, the app will not match the customer. However, once you manually point an imported transaction to the correct QuickBooks customer, the app automatically updates to the correct customer in the future. This also works when you match products and services.

When syncing data from Square to QuickBooks Online, what you don’t want to do is import every single order into QuickBooks. This means you don’t want an app that transfers data between the two. What’s important is finding the most efficient way to sync Square to QuickBooks to account for each component of your business correctly.

Connect Square + QuickBooks Online

Next, set up the mapping of the file column related to the QuickBooks field. Dancing Numbers template file does this automatically; you just need to download the Dancing Number Template file. To use the service, you have to open quickbooks integration with square both the software QuickBooks and Dancing Numbers on your system. To import the data, you have to update the Dancing Numbers file and then map the fields and import it. Worried about losing time with an error prone software?

Open Square and create a CSV file by exporting your products and services. QuickBooks Online views for the last day you processed transactions.

Square VS QuickBooks Comparison: The Bottom Line

Once you’ve added transactions, you can review them by going to the Reviewed tab, then select the sales receipt or deposit under the Added/Matched column. If you haven’t already, connect the bank account Square uses to deposit money from your sales. QuickBooks can then download your bank transactions and match them to your Square transactions. Connect bank and credit card accounts for automatic downloads and categorization. Plug into apps you already use for seamless integration. Jennifer Dublino is a prolific researcher, writer, and editor, specializing in topical, engaging, and informative content. She has written numerous e-books, slideshows, websites, landing pages, sales pages, email campaigns, blog posts, press releases and thought leadership articles.

• It was introduced by Intuit to make accountancy easy, fast and error free.
• As you would expect, QuickBooks Cash transactions automatically sync with your QuickBooks Online account.
• It helps to keep your book up to date by matching all your transactions, be it refund or payment by your bank statements and hence keeps your business error-free.
• Square QuickBooks integration can also be started via Commerce Sync.
• With Connex Rules Engine you can ensure that your data is synced to QuickBookscorrectlyfrom one or multiple selling channels.

See how bookkeepers, accountants, and business owners can take advantage of smarter accounting automation. It’s money that doesn’t belong to you and shouldn’t be used to run your business. A bookkeeping-centric integration app will surely break this out appropriately and book them as liabilities.

Important to Note

A typical cafe can expect to sell 500 coffees a day, that’s 15,000 orders each month! This level of detail is just not necessary for financial reporting purposes. We recommend keeping the details in Square, leaving your QuickBooks to do what it’s meant to do. Look for an app that can summarize Square sales data and only post one journal entry into QuickBooks each day. This will keep your financials up to date and make month-end closing a breeze. At the same time, eCommerce is clearly QuickBooks’ Achilles heel, and other QuickBooks alternatives meet this need. QuickBooks GoPayment is still a work in progress, but it does cover some of the basics well.

Through Square’s App Marketplace and its wide variety of services, you can make it whatever you want. Square comes with a free online store for eCommerce and has payroll and invoicing functionality for added monthly fees. Square also has the option to use Square Cash App for person-to-person transactions like Venmo or PayPal. The integration of QuickBooks and Square is for business or company owners who want to make their payments organized.

QuickBooks & Square FAQs

Data from all your online sales channels, payment processors, and shipping systems are in one simplified, intuitive dashboard. Webgility’s accounting automation makes it easier to find fees by matching orders from your online sales channels against your Square data. You can use the Direct Connect Option by enrolling for the Direct Connect service which will allow you access to the small business online banking option at bankofamerica.com. This feature allows you to share bills, payments, information, and much more. First of all, Click the Import available on the Home Screen. For selecting the file, click on „select your file,” Alternatively, you can also click „Browse file” to browse and choose the desired file. You can also click on the „View sample file” to go to the Dancing Numbers sample file.

The QuickBooks Desktop integration doesn’t support Square’sMultiple Locationfeature. Only one Square account can connect with QuickBooks Desktop at one time. If you’ve never integrated your Square account with QuickBooks Desktop, you won’t see this app listed in the Square App https://quickbooks-payroll.org/ Marketplace. You can use the Commerce Sync App to connect your Square and Desktop accounts. Sync with Square app users will need to switch apps to continue to auto-import their Square data into QuickBooks. The company files you want to sync should be open during installation.

How does Square Integrate with QuickBooks?

As you integrate Square with the Intuit software, your credit card gets connected to your bank account. Resultantly, the information of your expenses and such things get downloaded. If you are unable to see the option to terminate an employee on your list of active employees on the company payroll, this mostly implies that they have some history. In the list of your square transactions, such as details like quantity, product description, purchase price, and fee breakdowns. Go to the Business Tab in QuickBooks Online and select Bills to Pay. Square Fees sync when Square deposits the payments to your bank account. Bills related to Square Fees have a reference format Square Fees .

• The app is an ideal choice of several users for integrating the accounts, followed by a fifteen-day trial.
• The company looks at your credit, and you need to show proof of earning at least $50,000 in the past year.
• E-Tech is the #1 Quickbooks data migration and Conversion service provider.
• If you applied tax, a tip or a discount to the sale, you will see those amounts as poart of your Sales Receipt as well.
• Firstly, check in to your QB online account, then select My Apps.
• QuickBooks Online software runs between $30 and $200/month, and you can also add payroll for an additional fee.

QuickBooks will be the better choice if you have a larger company and can afford to pay extra for a more fully-featured payroll service. Both Square and QuickBooks offer payroll services as a paid add-on to your basic account. Because both companies market primarily to small business owners, these services are somewhat rudimentary. With decades of focus on small business accounting, QuickBooks’ invoicing feature vs. Square’s is more polished and offers more robust customization options. Square’s invoicing feature is rather basic and doesn’t have as many customization features. However, it is truly free, whereas, with QuickBooks, you’ll need a monthly QuickBooks Online subscription to access its invoicing feature.